Who are we?
We are Uncover Talent Ltd (UNCOVER) with its registered office at 20-22 Wenlock Road, London, England, N1 7GU . We provide permanent and temporary recruitment services to clients looking to recruit personnel for their businesses. We also provide related services, including talent/market mapping, salary surveys, and team structure/personnel retention consultancy.
Who does this Privacy Policy apply to?
This Privacy Policy applies to the personal data of our Website Users, Candidates, Clients, Suppliers, and other people whom we may contact in order to find out more about our Candidates.
It is important to point out that we may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.
If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these as well.
What does this Policy cover?
We at UNCOVER take your personal data seriously. We understand that your information is important to you, and we are to committed to protecting it and respecting your privacy. This privacy policy:
- sets out the types of personal data that we collect about you
- explains how and why we collect and use your personal data
- explains how long we keep your personal data for
- explains when, why and with who we will share your personal data;
- sets out the legal basis we have for using your personal data;
- explains the effect of refusing to provide the personal data requested;
- explains the different rights and choices you have when it comes to your personal data; and
- explains how we may contact you and how you can contact us.
What personal data do we collect about you?
Candidates; We collect and use only the information required to be able to find the best opportunities available and any further information needed to assess your eligibility/suitability through the different stages of recruitment. This information may include CVs, identification documents, academic records, work history, employment references and/or financial information.
We may also seek to engage with individuals for associated purposes, for example, to draw their attention to relevant material which might be of interest to them, invite them to relevant events or to take part in market research and surveys. When such contact is made we will also include a simultaneous opportunity for that individual to opt out of receiving this or any further similar contact from us.
We may also collect sensitive personal data about you, related to your health, diversity information or details of any criminal convictions of. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
Clients; We collect and use only the information necessary to provide you best available candidates for your opportunities.
Other data subjects; We collect and use only the information necessary to be able to contact you and pay you for the services you provide.
Website Users; We collect and use only the information necessary to improve your experience when using our website. This may include how, when and how often you visit us.
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you from:
- Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages, for example by replying to a job advert.
- Through publicly available sources. For example;
· Job Boards
- By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How do we use your personal data?
Candidates; We use your personal data to match your skills and experience with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage of the hiring process we may collect more information from you as required.
Clients; We use your personal data to ensure that we can find the right candidates for the opportunities that you may have or for contractual obligations.
Suppliers; We use your personal data to ensure that we can contact you and for contractual obligations.
How long do we keep your personal data for?
We follow good practice in aiming to keep personal data that we hold for the shortest relevant period, and also to make efforts to ensure that the personal data we hold is accurate and up to date. We only retain your information for as long as is necessary for us to use your information as described in this Privacy Policy or to comply with our legal obligations
When determining the relevant retention periods, we will take into account factors including:
(a) Our contractual obligations and rights in relation to the information involved;
(b) Legal obligation(s) under applicable law to retain data for a certain period of time;
(c) Statute of limitations under applicable law(s);
(d) (Potential) disputes;
(e) If you have made a request to have your information deleted; and
(f) Guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information once this is no longer needed.
Who do we share your personal data with?
Candidates; We share your personal data with the client who has a position to fill, in order to determine with the client whether you are a good fit for the available position.
We may also conduct checks on you to verify the information you have provided and where we do this we share your information with our appointed background checking company.
Clients; We share your data with candidates during the course of providing recruitment services to you, and with third parties as part of our contractual relationship.
Suppliers; We share your data third parties as part of our contractual relationship.
What legal basis do we have for using your information?
For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests – we need this information in order to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
If you are interviewed and submitted as a candidate, then this may necessitate the processing of more detailed personal data including sensitive data that you or others provide about you. In such an instance, we always ask for your consent before undertaking such processing.
Where we need consent for additional activities such as contacting candidates about other recruitment-related services we will request it. We rely on soft opt-in consent for these activities where you have previously engaged with us by submitting a CV, applying for a job, or registering on our website. This means we take you consent as given unless or until you opt-out.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities, or make our services available to you as a client.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we use Cookies to collect personal data on you?
This Website may place and access certain Cookies on your computer. UNCOVER uses Cookies to improve your experience of using the Website. UNCOVER has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling UNCOVER to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
This Website may place the following Cookies:
a) Strictly necessary cookies – These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
b) Analytical/performance cookies – They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
t is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
Do we transfer your data outside the EEA?
No, we do not transfer personal data out of the EEA.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country. The rights below are based on current United Kingdom legislation and regulations.
a) The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.
b) The right of access
You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.
c) The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
d) The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
e) The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
f) The right to data portability
Under the GDPR, because we do not carry out any automated processing, this right to data portability does not apply.
g) The right to object to processing
You have the right to object to certain types of processing, for example if you no longer wanted to be contacted about opportunities
h) The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
i) The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
· baseless or excessive/repeated requests, or
· further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another, please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact:
Daniel Chatfield – Director – [email protected]